ABS Kids is looking for a detail-oriented and organized Administrative Assistant to join our team remotely! This role will be responsible for managing and processing ABA (Applied Behavior Analysis) documents and reports, ensuring that all relevant information is accurately captured, stored, and reported. The specialist will also be responsible for performing manual updates and data entry into our Customer Relationship Management (CRM) system to maintain consistency and accuracy across all client records.

Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our clients.

What do we offer?

• $18 / hour
• Full benefits
• Remote work environment
• Opportunities for advancement

What would you do?

• ABA Document & Report Management
  • Manage and organize ABA treatment documents, including progress reports and treatment plans
  • Review and update ABA reports to ensure compliance with company standards and regulatory requirements
  • Prepare, generate, and track the submission of ABA documents and reports to clients, caregivers, and other stakeholders
• CRM Data Entry & Manual Updates
  • Perform manual updates and data entry into the CRM system to ensure accurate and up-to-date client information
  • Review data entry for completeness and accuracy, cross-referencing against ABA reports and documentation
  • Maintain detailed client records in the CRM, ensuring all necessary documents, progress notes, and treatment data are uploaded correctly
• Compliance & Quality Assurance
  • Ensure all ABA-related documents and reports meet legal, regulatory, and organizational standards
  • Perform periodic audits of client data to ensure that reports and records are accurate, up-to-date, and compliant with industry best practices
• Collaboration & Support
  • Work closely with ABA clinicians, management, and other team members to ensure that all data and reports are properly managed and communicated
  • Assist with training and onboarding of new staff members in relation to document management and CRM usage
  • Act as a point of contact for questions regarding ABA documents, reports, and CRM data entry

Who are we looking for?

• High school diploma or GED
• 1-2 years of experience working in a data management or reporting role, preferably within the field of ABA
• Strong experience with CRM systems (such as Central Reach, Docusign, Salesforce, HubSpot, or similar), electronic health record, and ability to learn new software quickly
• Familiarity with ABA treatment methodologies and terminology is a plus
• High attention to detail and ability to handle large volumes of data accurately
• Computer literacy skills in Microsoft Office
• Excellent written and verbal communication skills, strong organizational and time-management skills
• Ability to work independently and collaboratively in a team environment

Who We Are:

• It’s in the wow moments that we find our purpose at ABS Kids. Our shared experiences are the milestones that influence our work. The mission of our work with children with autism and their families feeds our spirit. With every wow moment, we can see our impact grow.
• At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their diverse stories are heard and celebrated. We commit to an evolving understanding of diversity as we learn from one another.
• We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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